Category: Distribution

Update Access VBA Saved Imports Exports: A Step-by-Step Guide
Updating Access VBA saved imports exports is essential when dealing with external data sources. This step-by-step guide will show you how to update Access VBA saved imports exports by dynamically changing the file path within your import/export specifications.

In this article, we’ll walk through a powerful VBA script that allows you to update Access VBA saved imports exports easily. This technique is also applicable to Microsoft Excel, making it a versatile solution for managing external data sources across Microsoft Office applications.

Prerequisites

Before using the script, ensure you have the necessary references set up in your VBA project:
1. Open the Visual Basic Editor (VBE) in Access (Alt+F11 or Database Tools tab > Visual Basic).
2. Go to Tools > References.
3. Check “Microsoft XML, v6.0” in the References dialog box.
4. Click OK to close the dialog box.
Why Update Access VBA Saved Imports Exports?
1. Flexibility: Easily update file paths when external data source locations change.
2. Time-saving: Avoid recreating import export specifications from scratch.
3. Automation:Incorporate the script into your VBA modules for automated updates.
4. Compatibility: Works seamlessly with both Access and Excel.
5. Efficiency: Edit XML specifications directly, bypassing Access UI limitations.
The VBA Script to Update Access VBA Saved Imports Exports

Here’s the UpdateImportSpecPathXML script to update Access VBA saved imports exports:
```
Public Sub UpdateImportSpecPathXML(ByVal strSpecName As String, ByVal strNewPath As String)
    
    Dim xmlString As String
    Dim xmlDoc As Object
    Dim xmlNode As Object
    Dim newPath As String
    Dim projectPath As String
    
    ' Get the project path
    'projectPath = CurrentProject.Path
    
    ' Define the new path
    'newPath = projectPath & "\NWEDAILY.txt"
    
    ' Get the XML string representation of the import/export specification
    xmlString = CurrentProject.ImportExportSpecifications(strSpecName).XML
    
    ' Create a new XML document object
    Set xmlDoc = CreateObject("MSXML2.DOMDocument")
    
    ' Load the XML string
    xmlDoc.LoadXML xmlString
    
    ' Set the namespace for the document
    xmlDoc.SetProperty "SelectionNamespaces", "xmlns:ns='urn:www.microsoft.com/office/access/imexspec'"
    
    ' Select the ImportExportSpecification node
    Set xmlNode = xmlDoc.SelectSingleNode("//ns:ImportExportSpecification")
    
    ' Update the Path attribute
    xmlNode.Attributes.getNamedItem("Path").Text = strNewPath
    
    ' Save the updated XML back to the specification
    CurrentProject.ImportExportSpecifications(strSpecName).XML = xmlDoc.XML
    
    'MsgBox "Path attribute updated successfully."
    
End Sub
```
How the Script Works
1. Retrieves the XML string of the specified import/export specification.
2. Creates a new XML document object and loads the XML string.
3. Sets the namespace for proper XML manipulation.
4. Selects the ImportExportSpecification node.
5. Updates the Path attribute with the new file path.
6. Saves the updated XML back to the import/export specification.
To update your saved imports exports, simply call the script with the specification name and new file path.

Step-by-Step Guide to Update Access VBA Saved Imports Exports
1. Open your Access database and press Alt+F11 to open the Visual Basic Editor.
2. In the VBE, go to Tools > References and check “Microsoft XML, v6.0”.
3. Create a new module and paste the UpdateImportSpecPathXML script.
4. Call the script with the specification name and new file path to update your Access VBA saved imports exports.
By following these steps, you can easily update Access VBA saved imports exports and streamline your data management tasks.

Conclusion

Updating Access VBA saved imports exports is a powerful technique for managing external data sources efficiently. By using the provided script and following the step-by-step guide, you can dynamically update file paths within your saved specifications, saving time and effort.

Implement this solution in your Access projects and simplify your data management workflows. If you have any questions or suggestions, please leave a comment below. Happy coding!
May 3, 2024

ReturnName

Function ReturnName(ByVal num As Integer) As String
  ReturnName = Split(Cells(, num).Address, "$")(1)
End Function

September 11, 2019

DeleteInitialColumnsFromWorksheet

Note: This function depends on ReturnName

Sub DeleteInitialColumnsFromWorksheet( _
    ws As Worksheet, _
    NumberOfColumns As Integer _
)
    With ws
        .Columns( _
            ReturnName( _
                1 _
            ) & _
            ":" & _
            ReturnName( _
                NumberOfColumns _
            ) _
        ).Delete _
            Shift:=xlToLeft
    End With
End Sub

September 11, 2019

DeleteBottomRowsFromWorksheet

Note: This method depends on GetLastUsedRowNumberInWorksheet

Sub DeleteBottomRowsFromWorksheet( _
    ws As Worksheet _
)
    Dim _
        strStartingEmptyRow As String, _
        rngStartingRow As Range, _
        rngEmptyRows As Range, _
        lngLastRow As Long
    lngLastRow = _
        GetLastUsedRowNumberInWorksheet( _
            ws _
        )
    If lngLastRow = _
        -1 Then
        Exit Sub
    End If
    strStartingEmptyRow = _
        CStr( _
            lngLastRow + 1 _
        )
    Set rngStartingRow = _
        ws.Rows( _
            strStartingEmptyRow & _
            ":" & _
            strStartingEmptyRow _
        )
    Set rngEmptyRows = _
        Range( _
            rngStartingRow, _
            rngStartingRow.End( _
                xlDown _
            ) _
        )
    rngEmptyRows.Delete _
        shift:=xlUp
End Sub

August 14, 2019

GetLastUsedColumnNumberInWorksheet

Function GetLastUsedColumnNumberInWorksheet( _
    ws As Worksheet _
) As Long
    Dim _
        rng As Range, _
        rngResults As Range
    Set rng = _
        ws.Cells
    Set rngResults = _
        rng.Find( _
            what:="*", _
            After:=rng.Cells(1), _
            Lookat:=xlPart, _
            LookIn:=xlFormulas, _
            SearchOrder:=xlByColumns, _
            SearchDirection:=xlPrevious, _
            MatchCase:=False _
        )
    If _
        rngResults Is Nothing _
        Then
        GetLastUsedColumnNumberInWorksheet = _
            -1
    Else
        GetLastUsedColumnNumberInWorksheet = _
            rngResults.Column
    End If
    Exit Function
ErrorHandler:
    GetLastUsedColumnNumberInWorksheet = _
        -1
End Function

August 14, 2019

GetLastUsedRowNumberInWorksheet

Function GetLastUsedRowNumberInWorksheet( _
    ws As Worksheet _
) As Long
    Dim _
        rng As Range, _
        rngResults As Range
    Set rng = _
        ws.Cells
    Set rngResults = _
        rng.Find( _
            what:="*", _
            After:=rng.Cells(1), _
            Lookat:=xlPart, _
            LookIn:=xlFormulas, _
            SearchOrder:=xlByRows, _
            SearchDirection:=xlPrevious, _
            MatchCase:=False _
        )
    If _
        rngResults Is Nothing _
        Then
        GetLastUsedRowNumberInWorksheet = _
            -1
    Else
        GetLastUsedRowNumberInWorksheet = _
            rngResults.Row
    End If
    Exit Function
ErrorHandler:
    GetLastUsedRowNumberInWorksheet = _
        -1
End Function

August 14, 2019

DeleteAllConnectionsFromWorkbookOfType

Public Function DeleteAllConnectionsFromWorkbookOfType( _
    wb As Workbook, _
    xlconnType As XlConnectionType _
)
    Dim _
        wbcn As WorkbookConnection
    For Each wbcn In wb.Connections
        If wbcn.Type = xlconnType Then
            wbcn.Delete
        End If
    Next wbcn
End Function

August 12, 2019

DeleteAllSlicersFromWorkbook

Public Function DeleteAllSlicersFromWorkbook( _
    wb As Workbook _
)
    Dim _
        ws As Worksheet, _
        shp As Shape
    For Each ws In wb.Sheets
        For Each shp In ws.Shapes
            If shp.Type = msoSlicer Then shp.Delete
        Next shp
    Next ws
End Function

August 12, 2019

GetFileExtension

Public Function GetFileExtension( _
    sFullFileNameWithPath As String _
) As String
    Dim fs As Object
    Set fs = CreateObject("Scripting.FileSystemObject")
    GetFileExtension = _
        fs.GetExtensionName( _
            sFullFileNameWithPath _
        )
    Set fs = Nothing
End Function

August 12, 2019

FolderExists

Function FolderExists( _
    strCompleteFolderPath As String _
) As Boolean
    Dim _
        fs As Object
    Set _
        fs = _
            CreateObject( _
                "Scripting.FileSystemObject" _
            )
    FolderExists = _
        fs.FolderExists( _
            strCompleteFolderPath _
        )
    Set _
        fs = _
            Nothing
End Function

July 8, 2019

Category: Distribution

Prerequisites

Why Update Access VBA Saved Imports Exports?

The VBA Script to Update Access VBA Saved Imports Exports

How the Script Works

Step-by-Step Guide to Update Access VBA Saved Imports Exports

Conclusion