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Update Access VBA Saved Imports Exports: A Step-by-Step Guide
Updating Access VBA saved imports exports is essential when dealing with external data sources. This step-by-step guide will show you how to update Access VBA saved imports exports by dynamically changing the file path within your import/export specifications.
In this article, we’ll walk through a powerful VBA script that allows you to update Access VBA saved imports exports easily. This technique is also applicable to Microsoft Excel, making it a versatile solution for managing external data sources across Microsoft Office applications.
Prerequisites
Before using the script, ensure you have the necessary references set up in your VBA project:
- Open the Visual Basic Editor (VBE) in Access (Alt+F11 or Database Tools tab > Visual Basic).
- Go to Tools > References.
- Check “Microsoft XML, v6.0” in the References dialog box.
- Click OK to close the dialog box.
Why Update Access VBA Saved Imports Exports?
- Flexibility: Easily update file paths when external data source locations change.
- Time-saving: Avoid recreating import export specifications from scratch.
- Automation:Incorporate the script into your VBA modules for automated updates.
- Compatibility: Works seamlessly with both Access and Excel.
- Efficiency: Edit XML specifications directly, bypassing Access UI limitations.
The VBA Script to Update Access VBA Saved Imports Exports
Here’s the
UpdateImportSpecPathXML
script to update Access VBA saved imports exports:Public Sub UpdateImportSpecPathXML(ByVal strSpecName As String, ByVal strNewPath As String)
Dim xmlString As String
Dim xmlDoc As Object
Dim xmlNode As Object
Dim newPath As String
Dim projectPath As String
' Get the project path
'projectPath = CurrentProject.Path
' Define the new path
'newPath = projectPath & "\NWEDAILY.txt"
' Get the XML string representation of the import/export specification
xmlString = CurrentProject.ImportExportSpecifications(strSpecName).XML
' Create a new XML document object
Set xmlDoc = CreateObject("MSXML2.DOMDocument")
' Load the XML string
xmlDoc.LoadXML xmlString
' Set the namespace for the document
xmlDoc.SetProperty "SelectionNamespaces", "xmlns:ns='urn:www.microsoft.com/office/access/imexspec'"
' Select the ImportExportSpecification node
Set xmlNode = xmlDoc.SelectSingleNode("//ns:ImportExportSpecification")
' Update the Path attribute
xmlNode.Attributes.getNamedItem("Path").Text = strNewPath
' Save the updated XML back to the specification
CurrentProject.ImportExportSpecifications(strSpecName).XML = xmlDoc.XML
'MsgBox "Path attribute updated successfully."
End SubHow the Script Works
- Retrieves the XML string of the specified import/export specification.
- Creates a new XML document object and loads the XML string.
- Sets the namespace for proper XML manipulation.
- Selects the
ImportExportSpecification
node. - Updates the
Path
attribute with the new file path. - Saves the updated XML back to the import/export specification.
To update your saved imports exports, simply call the script with the specification name and new file path.
Step-by-Step Guide to Update Access VBA Saved Imports Exports
- Open your Access database and press Alt+F11 to open the Visual Basic Editor.
- In the VBE, go to Tools > References and check “Microsoft XML, v6.0”.
- Create a new module and paste the
UpdateImportSpecPathXML
script. - Call the script with the specification name and new file path to update your Access VBA saved imports exports.
By following these steps, you can easily update Access VBA saved imports exports and streamline your data management tasks.
Conclusion
Updating Access VBA saved imports exports is a powerful technique for managing external data sources efficiently. By using the provided script and following the step-by-step guide, you can dynamically update file paths within your saved specifications, saving time and effort.
Implement this solution in your Access projects and simplify your data management workflows. If you have any questions or suggestions, please leave a comment below. Happy coding!
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ReturnName
Function ReturnName(ByVal num As Integer) As String ReturnName = Split(Cells(, num).Address, "$")(1) End Function
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DeleteInitialColumnsFromWorksheet
Note: This function depends on ReturnName
Sub DeleteInitialColumnsFromWorksheet( _ ws As Worksheet, _ NumberOfColumns As Integer _ ) With ws .Columns( _ ReturnName( _ 1 _ ) & _ ":" & _ ReturnName( _ NumberOfColumns _ ) _ ).Delete _ Shift:=xlToLeft End With End Sub
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DeleteBottomRowsFromWorksheet
Note: This method depends on GetLastUsedRowNumberInWorksheet
Sub DeleteBottomRowsFromWorksheet( _ ws As Worksheet _ ) Dim _ strStartingEmptyRow As String, _ rngStartingRow As Range, _ rngEmptyRows As Range, _ lngLastRow As Long lngLastRow = _ GetLastUsedRowNumberInWorksheet( _ ws _ ) If lngLastRow = _ -1 Then Exit Sub End If strStartingEmptyRow = _ CStr( _ lngLastRow + 1 _ ) Set rngStartingRow = _ ws.Rows( _ strStartingEmptyRow & _ ":" & _ strStartingEmptyRow _ ) Set rngEmptyRows = _ Range( _ rngStartingRow, _ rngStartingRow.End( _ xlDown _ ) _ ) rngEmptyRows.Delete _ shift:=xlUp End Sub
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GetLastUsedColumnNumberInWorksheet
Function GetLastUsedColumnNumberInWorksheet( _ ws As Worksheet _ ) As Long Dim _ rng As Range, _ rngResults As Range Set rng = _ ws.Cells Set rngResults = _ rng.Find( _ what:="*", _ After:=rng.Cells(1), _ Lookat:=xlPart, _ LookIn:=xlFormulas, _ SearchOrder:=xlByColumns, _ SearchDirection:=xlPrevious, _ MatchCase:=False _ ) If _ rngResults Is Nothing _ Then GetLastUsedColumnNumberInWorksheet = _ -1 Else GetLastUsedColumnNumberInWorksheet = _ rngResults.Column End If Exit Function ErrorHandler: GetLastUsedColumnNumberInWorksheet = _ -1 End Function
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GetLastUsedRowNumberInWorksheet
Function GetLastUsedRowNumberInWorksheet( _ ws As Worksheet _ ) As Long Dim _ rng As Range, _ rngResults As Range Set rng = _ ws.Cells Set rngResults = _ rng.Find( _ what:="*", _ After:=rng.Cells(1), _ Lookat:=xlPart, _ LookIn:=xlFormulas, _ SearchOrder:=xlByRows, _ SearchDirection:=xlPrevious, _ MatchCase:=False _ ) If _ rngResults Is Nothing _ Then GetLastUsedRowNumberInWorksheet = _ -1 Else GetLastUsedRowNumberInWorksheet = _ rngResults.Row End If Exit Function ErrorHandler: GetLastUsedRowNumberInWorksheet = _ -1 End Function
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DeleteAllConnectionsFromWorkbookOfType
Public Function DeleteAllConnectionsFromWorkbookOfType( _ wb As Workbook, _ xlconnType As XlConnectionType _ ) Dim _ wbcn As WorkbookConnection For Each wbcn In wb.Connections If wbcn.Type = xlconnType Then wbcn.Delete End If Next wbcn End Function
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DeleteAllSlicersFromWorkbook
Public Function DeleteAllSlicersFromWorkbook( _ wb As Workbook _ ) Dim _ ws As Worksheet, _ shp As Shape For Each ws In wb.Sheets For Each shp In ws.Shapes If shp.Type = msoSlicer Then shp.Delete Next shp Next ws End Function
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GetFileExtension
Public Function GetFileExtension( _ sFullFileNameWithPath As String _ ) As String Dim fs As Object Set fs = CreateObject("Scripting.FileSystemObject") GetFileExtension = _ fs.GetExtensionName( _ sFullFileNameWithPath _ ) Set fs = Nothing End Function
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FolderExists
Function FolderExists( _ strCompleteFolderPath As String _ ) As Boolean Dim _ fs As Object Set _ fs = _ CreateObject( _ "Scripting.FileSystemObject" _ ) FolderExists = _ fs.FolderExists( _ strCompleteFolderPath _ ) Set _ fs = _ Nothing End Function